No matter if you're online or in-person, when concerns meetings, the biggest complaints are about time only 25% of meetings begin and finish on time. 45% of people think they spend too much time in meetings, and 77% feel like they spend too much time decision-making. Most meetings don't have any feeling of urgency, and as a result, very little seems to get done or resolved. According to an article in HBR The others of the most frequent complaints about meetings include: Facilitators don't effectively lead or manage meetings effectively. Certain people dominate the conversation and the rest of the attendees are left feeling ignored or unimportant. Because they are on their phones doing other things or absorbed by social media, nobody is paying attention. What's the solution? You'll be surprised to learn that resolving a lot of these problems isn't as difficult as you think by using the help of a timer. Not convinced? Let's take a closer look at some of these meeting pain points and see how an 7 minute timer could help. Facilitation of meetings is inadequateFacilitators who have not been properly trained or capable of managing the speed of meetings could create chaos and disrupt the whole process. If a timer is used, more planning goes into making time for various components such as presentations, discussions, or other tasks that are scheduled for the meeting, requiring more planning on the facilitator's part. It could be that they plan to devote five minutes on an introduction and ten minutes brainstorming and then each participant will be given three minutes to present on a topic. The 25 minute timer helps a facilitator establish the agenda, manage the group meetings, and remain in control of the process. Conversation is dominated by only some people A few people on your team could be confident and share their ideas constantly, which can limit others' ability to contribute. This can lead to a lack of overall engagement, and potentially missing the chance to learn some revolutionary ideas from those who aren't as confident. A time limit is set for each person so that they can share their ideas and solutions. This will ensure that everyone gets a chance to participate. The facilitator can also use a timer to notify participants when their time is up without making them feel disrespectful or unprofessional. Everybody is distracted by other devices Meetings are often prone to distraction, especially when there isn't any urgency. By adding a timer into your meeting process creates that tension, making sure that the participants are focused on the task that is at hand and not distracted distracted by other distractions. Meetings aren't always scheduled to start and end on time The only thing more frustrating than showing up on time to an event, but then having to wait for 20 minutes to begin and then having a meeting that doesn't end in time. This can make planning your day an absolute nightmare, and leaves you feeling like you spent all day in a conference and never accomplishing anything. Solve this with the use of a timer for meetings. Your team should know that the meeting time calculator begins at the time that it is scheduled to end and ends at the exact time. This applies even if not everyone is there. This puts the responsibility on the individual team members to show up in time. It also gives your team members a visual reminder to stay on task, as time is slipping away. You must ensure that the meeting ends after the timer has expired. If you are concerned that you have not completed the time allotted you, it's time to schedule more time or to break up your meetings. Too many meetings Utilize a timer to keep the pace and focus of your planning session or meeting. A timer that ticks will keep everyone on track and encourage everyone to be better well-prepared. Too much time is spent making decisions This is typically the point at which things get stuck during the meeting. This can lead to never-ending discussion and debate that usually results in the decision being put off until the next meeting. Make decisions quickly with a timer that gives everyone a couple of minutes to provide their feedback or, if you're using a software for visual collaboration such as Stormboard Use the Stormboard Timer to give everyone a minute or two to give their input on their top suggestions or tasks to quickly move forward. Conclusion A timer can help you ensure that your meeting is on the right track. It can also help you engage your team and take decisions faster. This can lead to more efficient collaboration.
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February 2023
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